Reminders
Requesting Supplies for Your Department’s Return to Campus
Facilities Management has secured limited amounts of hand sanitizer, disinfectant, reusable masks and other supplies to help departments in their efforts to slow the spread of the COVID-19 virus as employees return to campus.
Supplies are being dispensed to groups according to their UTD Mail Stop to ensure that everyone has enough.
In order to limit everyone’s exposure, please have your group’s authorized representative submit an online Department Custodial Supplies Request at least two business days before you return to campus. Then, have only the authorized representative pick up your group’s supplies. Further details about available supplies, pick-up times and the pick-up location are available through the online form.
For more information, contact Dee Lambert.
Contacts for COVID-19 Questions, Concerns
Karlynda Poage, lead COVID-19 health screening and training program coordinator, will serve as the University’s first point of contact for faculty and staff. Poage will manage the daily health screening process, coordinate the UT Dallas contact of those who have been exposed to or have tested positive for COVID-19, and will serve as a campus resource for training and education.
The University’s COVID-19 coordinators will work closely with various groups across campus, including the Office of Research, the Office of Emergency Management & Continuity Planning, the Student Health Center, and University Housing, as well as local and state health authorities, to manage the health screening and assessment process for faculty, staff and students. They also will manage any follow up and notifications necessary to employees and/or students.
If you have questions or concerns related to COVID-19, email [email protected] or call 972-883-5327.
In addition, students (including teaching assistants, research assistants, graduate assistants and doctoral students) with questions or concerns related to COVID-19 can email the Dean of Students Office at [email protected].
Comets Return to Campus Supervisor Guide
UT Dallas has developed guidelines for supervisors to follow if direct reports are diagnosed with or exposed to COVID-19. These Supervisor Guide includes details on the return to campus process for Administrative and Research units, such as mandatory training and health checks. Please refer to the Comets United website for more information.
Updates to Records Management Program
In September 2019, University attorney Tim Shaw was named the Records Management officer for the University.
Each state and local government entity has a records management officer, who is responsible for administering the agency’s records management program and providing agency employees with information on state laws, administrative rules, and agency policies and procedures relating to the management, preservation, and destruction of state records.
Mariah Phipps, director of Emergency Management and Continuity Planning, previously supervised the records management program before the Environmental Health and Safety department was dissolved in early September.
Components of the Records Management Program
The Records Management Program includes:
- Maintaining the University Records Retention Schedule.
- Approving requests to dispose of state records.
- Educating University employees on maintenance of state records.
- Long-term storage of state records.
The University’s monthly document shredding service is managed by Facilities Management. If you need assistance with secure shredding or obtaining a shredding bin, contact [email protected].
Changes to the Records Retention Schedule
Shortly after the reorganization, the University Record Retention Schedule was recertified by the Texas State Library and Archives Commission. Recertification is a lengthy and detailed process that was mainly undertaken by Environmental Health and Safety. As part of that process, improvements were made to the Records Retention Schedule to make it easier for the campus community to use, including renumbering the record series, adding additional series for records previously not listed on the schedule, and adding details and examples of records that fall in each series. Please note that disposal requests must use the new Records Retention Schedule and Record Series Item Numbers. Disposal requests using the old item numbers will be returned for correction.
For more information, including the new Records Retention Schedule and updated forms, visit the Records Management website or email [email protected].
Library Resources Include Sessions with Librarians, Workshops, Language Courses
The Eugene McDermott Library continues to be available online for students, staff and faculty. Need assistance in using the library’s research resources or eBooks in Overdrive? Complete this form to schedule a session with a librarian.
Throughout summer, McDermott Library will continue to offer Chat services on the library’s website. The librarians welcome questions and there is always an answer to be found in the library’s millions of resources.
The library also continues its workshop series and reminds staff and faculty that they can learn new skills and polish existing ones on LinkedIn Learning.
Summer is also a perfect time to learn a new language. McDermott Library encourages you to set up a free Mango Languages subscription. The language tool also can be used on your phone or device.
For more information, email Loreen Henry or Chris Edwards.
Schedule Mammogram Appointment for Aug. 14 on Campus
The UT Southwestern mobile mammography unit will visit the Loading Zone North of the Activity Center from 8 a.m.-3 p.m., on Friday, Aug. 14. Call 214-645-2560 or 866-277-0710 with your health insurance information to schedule an appointment. Most insurance plans are accepted.
Centers for Disease Control and Prevention safety precautions will be followed. Only one patient will be allowed at a time in the mobile unit. Temperature checks will be done and masks are required.
For more information, contact [email protected].
Connect with Colleagues at Watercooler Wednesday
It’s important to take breaks and stay in touch with colleagues as many staff and faculty work remotely. You are invited to virtually connect with colleagues on Watercooler Wednesday through a Microsoft Teams live event at 10-10:15 a.m. and 3-3:15 p.m. Each session will include a wellness activity. Join early or hang around after and visit with colleagues and meet new folks.
Visit the Campus Wellness Committee site for more information about Watercooler Wednesday and other virtual resources related to wellness.
Resources Available Through Employee Assistance Program
The Deer Oaks Employee Assistance Program (EAP) is a free service provided for benefits-eligible employees.
This program offers a wide variety of counseling, referral and consultation services. These services are confidential and can be accessed 24/7.
If you or your family need help in managing stress, anxiety or other issues, call 888-993-7650 or email [email protected].
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